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Set Up Group Member Licenses

Overview

As the Administrator of a Group license, you must set up the Group Member licenses. This involves:

  • Associating an end-user with each Group Member license

  • Assigning products to each Group Member license

  • Setting license attributes (optional)

Only the Administrator contact on a Group license (or an Asset Manager contact) can perform these tasks.

You can perform these tasks in any order. For example, you can assign products to Group Member licenses before associating users with the licenses, or vice versa. Depending on the product configuration of Group license, you might not need to perform every task. Similarly, you can work through the tasks serially or in parallel, that is, you can make all the product assignments to all the licenses, and then associate users with the licenses, or you can do the product and user setup tasks for one license at a time.

View the Group License in the License Center

To perform these tasks, go to the MathWorks® website and log in to your MathWorks Account. MathWorks automatically creates an account for the administrator contact on a every license. On the My Account page, click Manage Licenses to get to the License Center. The License Center is the central location where you can perform all necessary license setup.

The License Center displays a list of all the licenses associated with your account. In the following figure, the account has only one license associated with it. You can see in the Option column that it is a Group license.

When you click the Group license number, the License Center displays all the Group Member licenses in the Group license and the License Details panel for the Group license. The License Details panel lists all of the products on the Group license with their user counts. In the Count Available to Assign column, the MATLAB® and Simulink® products are listed with zero (0) availability because they have been preassigned to Group Member licenses.

The following figure shows a Group license in the License Center.

Associate Users with Group Member Licenses

Associating a user with a Group Member license means linking the Group Member license to the user's MathWorks Account. You remain the Administrator contact on the Group Member license—the user becomes the Licensed End-User contact on the license. When users log in to their MathWorks Account, they see the Group Member license in the list of licenses associated with their account. As Administrator contact on the Group license, all Group Member licenses still appear on the list of licenses associated with your account. If the activation type for the license is Standalone Named User, each user must have an account. For the Designated Computer activation type, this step is optional.

Instead of associating users with Group Member licenses, you can let users create their own MathWorks Accounts and associate with a Group Member license. In this scenario, you must give each user the Activation Key that identifies a particular Group Member License. Then, during installation of the software on their computers or at the License Center at the MathWorks website, the users can specify the Activation Key to associate with the license. To learn how to get an Activation Key, see the License Center Help.

To associate a user with a Group Member license, follow this procedure. Repeat this process for each Group Member license.

  1. Click a Group Member license number in the list of licenses displayed in the License Center. The License Center displays information about the Group Member license in the License Details panel, such as the products on the license and settings of various license attributes.

    The following figure shows a Group Member license.

  2. To associate a user with the Group Member license, click the End Users and License Contacts tab. If there currently isn't any Licensed End User associated with the license, add one by clicking . The License Center displays the Add User dialog box.

    If a Licensed End User is already associated with the license, the Add User button does not appear. Instead, click the Remove User button. You must remove the current user before you can add a new user. You can associate a Group Member license with only one user.

  3. Add the user by entering the email address, first name and last name of the user you want to associated with the license, and click Continue. MathWorks creates a MathWorks Account for the user (if the user doesn't already have an account). This associates the user with the Group Member license. The following figure shows adding one of the users in the example Group license to a Group Member License.

  4. Specify whether you want to grant the user permission to download products on the license or permission to activate an installation of the license. Accept the default value or select a value and then click Continue.

  5. The License Center updates the Group Member license and displays a summary of the changes. MathWorks sends the user an email with account information to the user. Click Done to complete the process.

After associating the user with the license, the License Center updates the End Users and License Contacts panel to reflect the change, as shown in the following figure.

Assign Products to Group Member Licenses

    Note:   If all the products on your Group license have the same user count as the MATLAB product, MathWorks preassigns the products to the Group Member licenses. In this case, you do not have to perform this product assignment step for your site.

To assign products to a Group Member license, follow this procedure. Repeat this process for each Group Member license.

  1. Click the License Details tab to see a list of all the products on the Group Member license.

  2. To add a product to the Group Member license, click . The License Center displays the Assign/Unassign Products dialog box. This dialog box lists the products already on the license and the products in the Group license that are available for assignment.

  3. Select the product you want to add to the Group Member license and click Continue.

  4. The License Center updates the products assigned to the Group Member license and displays a summary of the results. Click Done.

After you assign a product to a Group Member license, the License Center updates the product list in the License Details panel for the Group Member license. Also, if you view the Group license, the License Center decrements the count of products available for assignment for the product, to reflect this change.

The following figure shows the updated display.

Use License Attributes to Customize a Group Member License

Licenses have attributes that you can use to:

  • Control access to products

  • Remove potential areas of confusion for users

  • Make it easier to identify particular licenses or activations

The following table lists these attributes alphabetically with a brief description and their default values. Some are optional attributes and others are required. For example, you can use the Permission to Download attribute to allow users to download products on the license onto their computers. This can be a convenience if you have many Group Member licenses and you want to off-load this task to users. If you want to retain closer control over product usage, leave this attribute at its default value. For additional examples of setting some common license attributes, see Preset the Activation Type.

AttributesDescriptionDefault
Activation label An optional text label that describes the activation, e.g. MyLabSystem. Individual and Group Member licenses can be activated on several computers. Labels make it easier to identify particular activations. Set this on the Activation and Installation tab.Host ID
Activation TypeSpecifies the Activation Type of the license. For Individual and Group licenses, this can be Standalone Named User or Designated Computer. Set this on the Activation and Installation tab.Unset
Associated userAssociates a license with a MathWorks Account. For Standalone Named User activation type, each Group Member license must be associated with an account. Set this on the End Users and License Contacts tab.Unset
Expiration DateAn optional field that specifies the date after which the activation is invalid. This date is not related to the term of the license. Set this on the Activation and Installation tab.Unset
License LabelAn optional text label that describes a particular license, e.g. MyLabGroup. You can have several licenses associated with your account. Labels make it easier to identify particular licenses. Set this on the License Details tab.Unset
Permission to ActivateSpecifies whether a Licensed End User can activate an installation. If you deny this permission, the user must specify an Activation Key to activate an installation. Set this on the End Users and License Contacts tab.Allowed
Permission to Download Specifies whether the Licensed End User can download products on the license. Set this on the End Users and License Contacts tab.Not allowed. Only Administrator contact or Asset Manager contact have download permission.
Validation from ProductSpecifies whether your installation periodically contacts MathWorks to make sure the license is up to date. If set this attribute to false, you can run the software but you will be unable to perform certain self-service license management activities using the License Center. Set this on the Activation and Installation tab.True

Preset the Activation Type

As Administrator of a Group license, you might want to set up your Group Member licenses to avoid areas of potential confusion for your users. For example, if you preset the Activation Type when setting up a license, the activation application does not offer the user the choice of choosing the Activation Type.

To set the Activation Type, click the Activation and Installation tab. On the panel, click the edit icon in the Activation Type field. The License Center displays the Activate dialog box, shown in the following figure. Select the Activation Type and click Continue.

Assign a Descriptive Label to License

To set the License Label attribute, click the License Details tab. On the panel, click the edit icon in the License label field. The License Center displays the License Label dialog box, shown in the following figure. Enter a text string and click Continue.

The following figure shows the list of Group Member licenses after setting license attributes.

Set Up the Sample Group License

In the example introduced previously (see A Sample Group License), five of the Group Member licenses are intended for specific users. One Group Member license is intended for installation on a lab computer. To set up this sample Group license, you must:

  • Associate users with Group Member licenses.

  • Preset the Activation Type on all the licenses.

  • Set the Permission to Download attribute to Allowed for Bruce, Clive, and Ellen. They are permanent members of your department and you feel comfortable letting them handle their own installations and activations.

  • Turn off Permission to Activate for Abby and David. They are only temporarily assigned to your department for a special project and you want to limit their control of the software.

  • Set the License Labels on Abby and David's licenses to identify them as used on the special project.

  • Set the Expiration Date on Abby and David's licenses to terminate their ability to use the licenses after the end of the project.

The following figure illustrates the state of the Group license after license setup.

Group License: After License Setup

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